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Privacy policy CM job site

CM respects your privacy in accordance with applicable legislation.

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Introduction

The Christian Mutuality Flanders and its partners (hereinafter: CM) is an organization that is present throughout Belgium. CM undertakes to protect the privacy of external and internal candidates. When a candidate visits our vacancy pages (www.cmjobs.be) or uses the site with internal vacancies, CM collects information (personal data) about the candidate (for example with web forms). CM collects and processes personal data about the candidate in accordance with applicable legislation on the protection of privacy. This privacy statement aims to inform the candidate about the processing of recruitment and selection data by CM and applies to CM's selection and recruitment activities.

This privacy statement is sometimes changed to comply with applicable law or to report changes in operation.

Please consult this page regularly to take note of any changes because changes are not notified in advance.

Some clarifying concepts

  • CM
    The term “CM” here covers, only in the context of recruitment and selection activities, various legal entities with their own activities or activities that are closely linked to those of CM and related movements (Landsbond der Christian Mutualheden, de Christelijke Mutuueel Vlaanderen, Ocarina, ALTEO, Enéo, Enéo Sports, Solival, Kazou, Samana, MOB Insurance CM-Vlaanderen, Société Mutualiste MC Assure, etc.).
     
  • Personal data
    All information about an identified or identifiable natural person (“the data subject”) (for example not a company); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological , genetic, psychological, economic, cultural or social identity of that natural person.
     
  • Processing
    An operation or set of operations performed on personal data, whether or not carried out by automated means, such as collection, recording, organization, structuring, storage, adaptation or modification, retrieval, consultation, use, disclosure by transmission, dissemination or otherwise making available, aligning or combining, blocking, erasing or destroying data.
     
  • Controller
    A natural or legal person, public authority, agency or body which, alone or jointly with others, determines the purposes and means of the processing of personal data.
     
  • Processor
    A natural or legal person, public authority, agency or other body which processes personal data on behalf of the controller.

Who is responsible for processing your data?

Your personal data is processed:

  • by the National Association of Christian Mutualities, Haachtsesteenweg 579, box 40, 1031 Schaerbeek, Belgium, with company number 0411.702.543;
     
  • by the Christian Mutuality Flanders, Haachtsesteenweg 579, box 40, 1031 Schaarbeek, Belgium, with company number 0874.853.490;
     
  • by the Mutualité Chrétiennes, Chaussée de Haecht 579, box 40, 1031 Schaerbeek, with company number 411.784.794.

Purposes

Personal information (candidate data) that a candidate provides to CM will only be used by CM in the context of an effective, efficient and responsible selection and recruitment procedure. CM collects and processes data from spontaneous applications and responds to the vacancies offered.

CM processes the candidate's data exclusively for the purpose of recruitment for the following purposes:

  • align the data regarding the candidate with the vacancies for which the selection is ongoing;
  • communicate the selection and recruitment procedures;
  • contact candidates to schedule interviews and tests;
  • inform the candidates about other suitable vacancies or inform them with news about CM and its related movements;
  • create recruitment reserves for positions for which CM knows there will be vacancies regularly or in the near future.

Which personal data does CM process of a candidate?

CM collects and processes the (mandatory and optional) data that a candidate provides directly when completing forms and sending CVs with motivation letters as attachments to CM's recruitment site. CM also collects and processes the data that the candidate provided during personal contact, a telephone conversation, by email or letter.

The candidate data includes, for example, but is not limited to, the following information:

  • identification data: name, first name, address, telephone number, e-mail address, etc.
  • personal characteristics: age, gender, date of birth, place of birth, marital status, nationality…
  • leisure activities and interests;
  • education and training (university education and the like, language skills, technical knowledge, certificates, etc.)
  • profession and position (professional experience, previous employers, references, etc.)

The date of birth serves to neutralize any duplicates in the database.

CM does not process sensitive data about the candidate such as racial or ethnic origin, political opinions, religious or philosophical beliefs, trade union membership, health or sexuality.

If CM were to collect confidential information about the candidate due to certain circumstances, the candidate's express permission will be requested in advance. Please note that by providing CM with unsolicited sensitive data, the candidate consents to CM using this data for recruitment purposes.

Candidate data collected and processed must be adequate, relevant and not excessive in relation to the specific purposes for which it is collected and processed. The candidate's details must be as accurate as possible and, if necessary, updated by the candidate and CM in accordance with applicable legislation.

From whom or from what source does CM receive data about you?

This concerns data that comes from you when you submit your application.

Which employees process your personal data?

Your personal data is processed carefully and confidentially by the authorized employees to perform their tasks in the context of the described activities. The employees are bound by professional secrecy and must comply with the duty of discretion. This is imposed legally (Crossroads Bank Act, National Register Act, Article 458 Criminal Code, Labor Code) and deontologically. In addition, CM requires its employees to sign a confidentiality agreement.

Disclosure of data

CM does not sell or exchange candidate data to third parties. CM may be obliged to disclose certain data concerning the candidate to third parties, such as judicial and administrative authorities, in accordance with applicable legislation.

Handover

The site www.cmjobs.be and the site with internal job offers at CM for selection and recruitment with vacancies and career opportunities, give the candidate the opportunity to apply online (both for spontaneous applications and for open job offers proposed by CM). The candidate can indicate his preference for a specific position for any CM entity during the online nomination process. The information regarding his candidacy will be passed on to the recruitment and selection manager for the position and/or unit concerned. Data transfer regarding applications between different entities and within the same entity for a different position only takes place for the purpose of selection and recruitment.

The transfer and processing of the candidate data to the other CM entities takes place in accordance with reliable security measures.

Retention period

CM stores candidate data during the selection and recruitment process. With a view to creating a recruitment reserve for all CM entities, candidate data will be kept for a maximum of 10 years. After the retention period, the candidate data will be deleted from CM's system.

How is your data secured?

CM takes appropriate measures to ensure the security, integrity and availability of your data, taking into account the state of the art, the scope and context of the processing purposes and the type of personal data. These measures are also aimed at to protect data against modification or access by unauthorized persons, and against any other unauthorized processing, unauthorized or accidental destruction and accidental loss.

Access to candidate data within CM is limited to CM employees who participate in the recruitment. They must respect the privacy of the candidates and the confidentiality of the information they provide.

However, in the context of technical or specialized tasks that CM entrusts to them, CM processors are required to process candidate data on behalf of CM (interim office, assessment center, technical site manager, etc.). These processors guarantee similar, adequate security measures in accordance with applicable legislation.

The candidate also plays an important role in the security of the data he provides. He must at all times verify the confidentiality of his password and follow the correct procedure for opening and closing a session on the CM recruitment site.

Rights of the candidate

The data subject has certain rights with regard to his personal data insofar as these do not conflict with the legal obligations to which CM is subject or the public interest tasks entrusted to CM.

  • Right of access
    As a data subject, you have the right to inspect the data relating to you that is processed by CM. If you request this, a copy of your personal data can be delivered. You can request a copy of your personal data as long as this does not infringe the rights and freedoms of others.
     
  • Right to rectification or amendment of your data
    You can request at any time to correct incorrect data or to complete your data. To adjust your data regarding your marital status, please contact the population department of your municipality in the first place. However, CM cannot change the data of the National Register, which is the authentic source of social security. Please remember to inform us as soon as possible of any change in your situation.
     
  • Withdraw your consent
    If the processing of your personal data is based on your consent, you have the right to withdraw your consent at any time without providing a reason. Withdrawing your consent does not change the validity of the processing that took place before that withdrawal.
     
  • Automated individual decision-making (profiling)
    You have the right not to be subject solely to automated decision-making, including profiling. After all, some data processing is completely automated without the intervention of the employee. If you do not agree with the course of a fully automated process, you can contact CM. This way you can still request intervention from a CM employee or let them know why you dispute this.
     
  • Right to object
    Do you disagree with the way CM processes certain data? Then you can resist it.
    • Without reason, in case of opposition to treatment for direct marketing and prospecting purposes;
    • If your data is processed in the context of a task of general interest, you must justify your specific situation. CM may still process this data if there are compelling legitimate grounds for that processing that override your interests or the exercise of a legal claim;
    • If your data is processed for scientific or historical research purposes or for statistical purposes, you can object on grounds relating to your particular situation. Unless the processing is necessary to fulfill a task carried out in the public interest.
       
  • Right to erasure (right to be forgotten)
    You have the right to delete your personal data if it appears that CM is processing this data unlawfully:
    • If the data is no longer necessary for the purposes of the treatment;
    • If you have withdrawn your consent and there is no other legal basis for this treatment;
    • If your objection to the processing is well-founded;
    • If the treatment is illegal;
    • If erasure is required by law;
    • If the data relates to a child under the age of 16 and is collected through an application or website ("Information Society Service").
       

  • Right to restriction of processing
    You can limit the use of your personal data:

    • Until the time to check the accuracy of the data you dispute;
    • If you oppose the illegal deletion of data processed by CM;
    • If you object to the deletion of data that CM no longer needs, but which is necessary to establish, exercise or defend a right in court;
    • Until the time to check whether CM's legitimate reasons override yours in case you oppose the treatment of this data by relying on your specific situation.

    CM will then have to limit the processing of such personal data to their storage. Any other processing is permitted with your consent, or for the establishment, exercise or defense of a right in legal proceedings or to protect a third party, or for important reasons of public interest. If this is the case, CM will notify you before this restrictive treatment is lifted.
     

  • Right to data portability
    You have the right to have the personal data you have provided to CM transferred to you or directly to a third party. This is possible insofar as it is not limited by privacy legislation or other legal rules. This right can only be exercised if your data has been processed exclusively on the basis of your consent or a contract and if this processing is done using automated processes. This therefore does not concern compulsory insurance or supplementary insurance. In the event of a change, CM will forward the legally required information to the new insurer.

How can you exercise your rights?

If you wish to exercise any of the above privacy rights, you can always contact us.

Always be as specific as possible if you want to exercise your rights. Only in this way can CM handle your question specifically and correctly. To ensure that the data subject wishes to exercise his own privacy rights, CM may request a copy of the identity card for identification purposes.

How can you contact us or file a complaint?

  • General
    You can always contact us with a question, comment or request to exercise your rights:
    • via the online contact form or application form for your right of access;
  • Data Protection Officer
    If you feel that the above channels cannot help you, you can also contact our Data Protection Officer. This can be either:
    • in writing: by sending a letter to the attention of the Data Protection Officer to Landsbond der Christian Mutualheden, Haachtsesteenweg 579, 1031 Schaarbeek, Belgium;
    • by email: to [email protected].
  • Data Protection Authority
    You can contact us directly or you can contact the Data Protection Authority.
    Contact details:

Last updated 12/20/2022